This Privacy Policy is designed to ensure that the handling of personal information obtained by the OSEAL FORUM in SAPPORO Executive Committee (hereinafter referred to as the “Executive Committee") complies with the Act on the Protection of Personal Information, guidelines regarding the protection of personal information, and other relevant laws and regulations regarding the protection of personal information.

1. Safe Management of Personal Information

   The Executive Committee shall implement appropriate organizational, physical, personnel, and technical measures to protect personal information, and shall take necessary and appropriate measures to prevent the leakage, loss, or damage of personal information handled by us and to otherwise ensure the safe management of personal information.

2. Compliance with the Acquisition of Personal Information, etc.

   The Executive Committee's acquisition, use, and provision of personal information shall comply with the following:

   1. Acquisition of Personal Information

      The Executive Committee may collect personal information from users of this website to the extent necessary for the operation of the Internet-based information website managed by the Executive Committee (hereinafter referred to as the "Site").

   2. Purpose of Use of Personal Information

      The Executive Committee will not use personal information obtained by the Executive Committee beyond the scope necessary to achieve the purposes of use specified below, except as stipulated by law or with the consent of the individual concerned.

      1. Operation, maintenance and management of this Site
      2. Provision and introduction of services through the Site

   3. Provision of personal information, etc.

      The Executive Committee shall not provide personal information obtained with the consent of the individual to any third party without the prior consent of the individual, unless otherwise required by law. The Executive Committee shall comply with the laws and regulations regarding the disclosure, correction, addition, deletion, or notification of the purpose of use of personal information at the request of the individual, and will respond appropriately to any comments or inquiries from the individual.

3. Change of Purpose of Use of Personal Information

   In principle, the Executive Committee shall not change the purposes of use specified in the preceding paragraph, except with the prior consent of the individual concerned. However, this does not apply if the changed purpose of use is announced in advance and the change is made to the extent that it is reasonably recognised that it bears a substantial relationship to the purpose of use before the change.

4. Provision of Personal Information to Third Parties

   When the Executive Committee outsources all or part of the handling of personal information to a third party, it shall fully screen the eligibility of the third party and provide necessary and appropriate supervision of the outsourced party to ensure the safe management of the personal information entrusted to it.

5. Improvement and Review of Handling of Personal Information

   The Executive Committee shall conduct inspections of the handling of personal information, management systems, and initiatives, and shall continuously improve and review them.

6. Disposal of Personal Information

   The Executive Committee shall delete or dispose of personal information when it is no longer necessary in light of the purpose for which the personal information is used, and such deletion or disposal shall be conducted in a manner necessary and appropriate to prevent external leakage, etc., to the extent necessary for the performance of its business.

7. Contact for Complaints and Consultation

   The Executive Committee has established the following contact office and person responsible for handling personal information.
   
   [OSEAL FORUM in SAPPORO Executive Committee]
   5F Kitaichi Bldg., Minami 5-jo Nishi 1-chome 1-23, Chuo-ku, Sapporo-shi, Japan 064-0805
   Tel：011-211-1281　Fax：011-211-1282
   Koji Tsurushima, Personal Information Consultation Service Manager